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Service Corp Committees
 

 
 St. Augustine Shores Service Corporation
2013/2014 Management and Committees

     General Manager- is responsible for all office operations including reporting to the Board all information obtained as a result of internal/external communications that are pertinent to the operations of the corporation. Joseph Smith III (Joe) is responsible for the day to day operations of the Service Corporation.  Mr. Smith has direct responsibilities and first line contact to the Board Attorney, the Certified Public Accountants firm and the President of the Board of Directors. In addition, Mr. Smith coordinates directly with members of the Board of Directors, the assigned committees, and outside vendors.The office personnel work under the management/leadership of the General Manager. The budgeted staff members are (1) administrative assistant and cashier (2) Accounting (3) Riverview Coordinator (4) Maintenance (5) Pool Attendants.

Board President – The President of the Board of Directors acts as the Chief Executive Officer. He works in conjunction with General Manager to assure that the business is operated within the by-laws of the St. Augustine Shores Service Corporation. The President and General Manager work in concert and to follow direction from the Board of Directors decisions and request in a timely manner. The President is an ex-offico member of all committees.

Board Vice-President - The Vice President of the Board of Directors is vested with all the powers of the President and will serve as President when the President is absent or unable to perform duties as needed.  The Vice President can be assigned specific responsibilities.
 
Standing Committees/ By-law Committees

The Architectural Control Committee Chairperson - Jerry Zinn. This committee is generally referred to as the ACC and has also been known as the Architectural Design Committee. The duty of this committee is to review and rule on applications for new homes, exterior home renovations to original design and new or replacement fences/barriers. This committee does not enforce St. Johns County requirements, Southern Building Codes or other regulatory agency requirements, but does advise the property owner when permits are also required. The ACC will perform property inspections to assure committee requirements have been followed. The Committee further defines the specifications in the St. Augustine Shores Deed Restrictions, By-Laws, and Articles of Incorporation as filed in the County of St. Johns.

The Internal Audit Committee- Chairperson - (Appointed Chair Resigned) . This committee consists of only “Shores” property owners. The direction for this committee is to review the St. Augustine Service Corporation’s internal accounting procedures and recommend changes when deemed necessary.  This committee will also assist the President and General Manager in evaluating changes (if any) needed to daily operations of the office pertaining to financial matters.  No member of the Board of Directors shall serve as a voting member of the committee.
 
 AD Hoc Committees
(The Chairperson of each committee is expected to recruit and share member’s names to the President for purposes of announcing and posting committee members.)
 
Director Search Committee - Chairperson- In lieu of the resignation of Lance Conner, the Board President is the Chairman of this committee. “Director Search Committee” shall be appointed at least one hundred twenty (120) days prior to the annual meeting of the St. Augustine Shores Corporation.  Each member of the Board of Directors will serve on this committee as well as appointed members from the community. It shall present the results of its search to the Secretary no later than seventy five (75) days prior to the call of the annual meeting.

Election Committee-  Chairperson- Jerry Zinn  An Election Committee Shall be appointed at least Sixty (60) days prior to the annual meeting of the St. Augustine Shores Service Corporation to determine through the Secretary the membership eligible to vote at the annual meeting. to oversee the distribution and collection of all proxies and ballots and to establish their validity. The Committee shall also count the ballots and report the results to the Secretary. The number of candidates, equivalent to the number of vacancies which receive the largest pluralities shall be elected. In the event of a tie for the smallest electing plurality, the chairperson of the elections commit shall decide the election by a coin toss.

Budget Review – Chairperson- Board President residing. The Board of Directors will schedule an open meeting each year at least sixty (60) days before the annual membership meeting for the purpose of considering a proposed budget for the next fiscal year. The findings of this committee shall be presented to the community at the monthly prior to adopting the budget. The resulting budget will be mailed to the membership with the proxies and ballots for the annual meeting.

President’s Steering Committee- Chairperson - President -This committee will be charged with setting an overall vision of the Community as to general views and plans. Their product is to create a written 2 year plan, 5 year plan, and 10 year plan for continued growth and service. The current President, Vice President and Treasurer will automatically be committee members.  At least one former board member and other qualified residents will serve on the committee. The total number of participants will be a maximum of seven (7) people. This year the current members are: Winston Burrell, Jerry Zinn, Claire Lobeer, Lance Conner, Richard Hugg, John Redman, Dan Chitwood.

Communication Committee –Chairperson -  President This committee is charged with all written communication to be published in local newspapers, periodicals, website material and electronic media. Committee chairs are urged to submit written material for publication or suggest subjects of needed publications. Projects should be based from the annual budget centers. Approved projects will then be managed and the responsibility of the General Manager.

Community Awareness Committee - Chairperson- Sue Chitwood  This is a new committee that shall have the task of forming a ‘Welcome to the Shores” type newsletter or some form of communication with new residents. This would also include up to two annual “Community Town Hall Meeting”, etc. A review and update of the current welcome to the community package should be a priority task.

Riverview Facilities and Grounds Committee Chairperson - (Open) This committee is charged with studies of the condition of the Riverview Club and surrounding facilities. A basic charge for the committee will be to evaluate ideas to provide a more positive cash flow from building usage.  This committee is charged with bringing to the Board of Directors their suggestions on how to improve the “quality of life in The Shores”.  All projects will be reviewed and accepted or rejected by the Board of Directors.  Projects should be based from the annual budget centers. Approved projects will then be managed and the responsibility of the General Manager.
Recreation Committee –A Not for Profit organization operating/coexist with the Shores Corporation.  This committee is charged with the evaluation of current activities within the Shores available to the residents. This committee is charged with bringing to the Board of Directors their suggestions on how to improve the “quality of life in The Shores”.  All projects will be reviewed and accepted or rejected by the Board of Directors.  Projects should be based from the annual budget centers. Approved projects will then be managed and the responsibility of the General Manager.

Wildflower Committee - Chairperson -Claire Lobeer  The committee is responsible for the care and maintenance for the designated “Wildflower” area.  This committee is charged with bringing to the Board of Directors their suggestions on how to improve the “beauty and significance to the community”, and all projects will be accepted or rejected by the Board of Directors.  Approved projects will then be managed and the responsibility of the General Manager.

Safety and Deed Restriction Enforcement Committee- Chairperson - Jim Priester.  This committee studies the needs of the various sections of the St. Augustine Shores Community and proposes projects to improve safety. Neighborhood Deed Restrictions and enforcement thereof will be a crucial point of concern for the committee. The committee also charged with reviewing the possibility of a “Neighborhood Watch” group for the community. .  This committee is charged with bringing to the Board of Directors their suggestions on how to improve the “quality of life in The Shores”.  All projects will be reviewed and accepted or rejected by the Board of Directors.  Projects should be based from the annual budget centers. Approved projects will then be managed and the responsibility of the General Manager.

Shores Land Management- Chance Hines - Chairperson.  This Committee provides consideration of parks and grounds throughout the Shores Community. This committee will also work with the U.S. Forest Service to continue the programs explained at the October Shores Board of Directors meeting. The basic charge to this committee is to seek additional input from residents/committee members and offer suggestions for implementation. The committee will also propose projects to improve or add to the utilization of these park sites and common land set aside in the current land use studies.  This committee is charged with bringing to the Board of Directors their suggestions on how to improve the “quality of life in The Shores”.  All projects will be reviewed and accepted or rejected by the Board of Directors.  Projects should be based from the annual budget centers. Approved projects will then be managed and the responsibility of the General Manager.